Leading global medical communications agency looking for a talented individual to join their team.
Project Management:
Manage the day-to-day running of the client projects, independently of supervision
o Develop and negotiate budgets with client with confidence
o Take briefs from client, ensuring clear understanding of project objectives and pass the brief to team members in efficient, effective manner
o Set-up timelines, agree timelines with project team and client
o Monitor and ensure adherence to timelines
o Ensure team members are aware of expectations and are able to deliver each step as and when required
o Update client on project status routinely, using internal status meetings and template reports
o Ensures that team systems are adhered to e.g. filing is being implemented and is working across the team; job-bag / job cover sheet is completed
o Understands and applies project management principles in all activities undertaken
o Maintain an overview of all programme tactics to understand how each project fits within the overall framework
o Pro-active approach to moving project along to completion
o Aware of industry guidelines and codes of practice such as GPP and ABPI. Keeps abreast of updates and proactively informs staff/clients of the implications of any alterations to these codes
o Understands the process of publication planning and is able to develop appropriate publication plans
Finance Management:
• Highly proficient at understanding of figures, is able to interpret and use numerical material and present numerical information clearly and accurately
• Highly proficient at researching and developing accurate budgets
• Understands and applies principles of financial management in day to day monitoring of budgets
• Completes internal finance systems
• Tracks time spent on projects to ensure that time logged is in accordance with agreed budgets and time allocation for jobs, and flag any discrepancies to team in timely manner
• Reports fee appropriately and in timely manner
• Invoices client in accurate and timely manner
• Is aware of budget status at all times and promote overall account profitability through profitability of individual projects
Editorial Team Working:
• Ensures all projects are implemented according to client Med Ed quality standards; champions editorial team standards
• Reviews project work for editorial flow and structure
• Provides input to the writers, from editorial perspective
• Manages freelancers, bookings, payments, and ensuring the quality of their outputs
• Edits and manages art-work projects
• Provides formal and informal training for junior staff
Project Team Management:
• Ensure project team members work to team SOPs
• Brief projects clearly and accurately to team members and freelancers
• Liaise with line manger of project team members to flag any recommended training needs
Client Liaison:
• Maintains regular contact with client
• Maintains awareness and understanding of current issues relating to client and product area
• Advises client on necessary project changes/external issues
• Ensures speedy response by team to client enquiries
• Demonstrates innovation and creativity beyond client ideas
• Maintains social contact with client personnel where appropriate
Professional Relations:
• Builds and maintains relationships with key opinion leaders
Growing Client Business:
• Proposes new projects to client that will add to their medical education programme
• Communicates new business opportunities from current clients to the Account Director
• Participates in presentation of proposals where appropriate
New Business:
• Participates in development and presentation of new business proposals
People Management:
• Understands what motivates team members and encourages their development by providing support and coaching
• Able to identify issues within the team and apply a problem solving approach to resolve issues
• Shares knowledge, information and ideas with team members
• Has coaching and mentoring role with team members
• Line manages at least one member of staff
Time Management:
• Manages time very well by establishing priorities and anticipating problems in order to meet deadlines.
• Readily accepts responsibility and extra work
• Is conscientious, keen and reliable
• Is dependable and seldom needs chasing
• Maintains good workflow under pressure
